An interesting fact of digital life is that file sizes are simply far bigger than they were years ago and most email and instant messaging providers still have restrictions on the size of file that can be sent or attached in any communication. To combat this problem and make file sharing easier, a growing number of businesses are turning to large digital file delivery service options to help facilitate easier, more seamless and efficient file sharing and wider communication between colleagues and businesses.
Below are some of the main reasons they are using these file sharing services:
Reason 1: Existing Restrictions on File Size
If at the moment you rely on email, instant messaging and similar platforms to send files, then it won’t ever be a problem when just sharing things like Word Documents, PowerPoint presentations and Excel sheets. If, however, you need to share large media files like a company video, you’ll soon run into the “attachments cannot exceed 25MB” window.
Some businesses get around this by using personal flash drives to share things between colleagues, but what if you need to share it with someone further afield? This is when a file sharing service comes most in handy. The ability to quickly and easily share even the largest files smoothly and without any hiccup really speeds business up.
Reason 2: Sharing Speeds
Let’s say you have some solution set up and it deals with large files, but right now you’re contending with poor sharing speeds. It’s great when you have a system that can handle files of 100MB or larger, but it’s no good if it’s only transferring them at a rate of KB per second. One of the common features of many quality file sharing services is that they can maintain practical transfer speeds regardless of the size of the file. The process will begin quickly, progress smoothly at a good rate, and then wrap up.
Reason 3: Security
Some of the open, free, or low-cost file sharing service options are not the most secure, which is why you might instead opt for one that offers more beefed up encryption and security on your files. There are also question marks over the safety of using some systems for international transfer such as Baidu Wangpan (aka Baidu Net Disk), a China-based service that’s easy to use (if you read Chinese), but may not be a secure system to install on sensitive systems in Australia.
Therefore, a domestic file sharing service that can also be used in other countries is the ideal solution for keeping things properly encrypted and secured. The difference is knowing exactly what you’re getting, whereas with some systems you don’t know what dangers are lurking underneath the main programming.
Reason 4: Convenience
Earlier, we mentioned that in some offices, they might use email and instant messaging for small files, and then simply pass around hard drives for larger files. Using a cloud-storage system can help alleviate this, but once again it might not be the most secure option. To combine security with convenience, then, it’s better to look to companies that can provide a solid, easy-to-use service that’s also well locked up.
If every computer in the office has this system installed, then sharing large files can be simply a matter of dragging and dropping files into the right place. It couldn’t be simpler or more convenient.
Reason 5: Improves Communication
Finally, when you put many of the above factors together, what you also get is a vast improvement in internal communications. Being able to move files seamlessly on a shared platform speeds everything up and keeps everyone in the workflow happy and productive. There are untold numbers of hours lost every year when staffa re focusing on how to solve an issue with a large file that needs sending.